Quality Assurance Secretary

Overview

Position Description

Priority Screening Date: Friday, August 29, 2025 at 5:00pm for a guaranteed review. Application received after this date may be reviewed on a continuous basis until position is filled. Please allow up to (2) two weeks for processing of application materials. (Postmarks and faxes not accepted.) The eligible list established from this recruitment may be used to fill future temporary and permanent positions as vacancies arise. Exam # 25/80A32/08SS

Natividad is currently seeking a full-time permanent Senior Secretary in the Quality Assurance Department. This incumbent will provide professional support to the Hospital Quality Administrator and the department. Under direction, they will perform complex clerical and secretarial work tasks.

Specific Skills

MINIMUM QUALIFICATIONS

Thorough Knowledge:

Clerical work procedures and office routines associated with general secretarial responsibilities
English grammar, punctuation, spelling, and verb tenses
Formats for business letters, correspondence, and reports
Alpha/numeric filing methods including indexing and cross-referencing.

Working Knowledge of:

Microsoft Word, Excel, Powerpoint and Outlook

Some Knowledge of:

Basic bookkeeping and recordkeeping methods.

Skill and Ability to:

Type a minimum of 50 words per minute
Coordinate and participate on committee meetings and distribute required documents and take notes for compliance filing.
Operate a variety of office equipment such as IBM compatible personal computer, scanners, copy machines, typewriters, audio recording devices, calculators, etc.
Some positions may require verbatim transcription skills
Ability to select, understand and apply regulations, rules, procedures, office routine and work practices to a variety of clerical support and minor administrative work functions
Select, compile and summarize information
Independently initiate, prioritize and perform or solve work problems related to deviations in work assigned to meet fixed or fluctuating deadlines and achieve work objectives
Coordinate the assembly and submittal of large quantities of information from multiple sources
Read and understand the English language
Compute basic math problems
Orally communicate in person and on the telephone
Follow oral and written directions
Establish and maintain cooperative working relationships with those contacted through the course of
Take and transcribe notes or minutes of meetings work

Responsible For

SIGNIFICANT RESPONSIBILITIES OF THE POSITION

Management of hospital's policy management system.
Administrative support of the hospital's quality and compliance committees.
Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format.
Independently composes letters and memos for supervisor's signature; answers routine requests for information.
Screens mail, visitors and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up.
Gathers, organizes, and tabulates a wide variety of specialized information for supervisor's use in completing reports, special projects, etc.
Performs a variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records.
May be independently responsible for the completion of routine incidental administrative support processes such as payroll, purchasing, accounts payable, inventory, grant monitoring, etc, when such processes are not a significant agency activity.
Sets up, organizes and maintains active and archive manual and/or automated filing and retrieval systems according to managerial requests, functional use or administrative guidelines.
Assists supervisor in managing their time by maintaining appointment calendars, arranging meetings and travel itineraries.
Prepares and assembles agendas and meeting packets and board resolutions; may perform other duties in support of various County commissions or committees.
Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology.
May maintain specialized data bases on computers.
May coordinate the distribution of work for a small number of clerical employees, write clerical procedures, and train and assign work to clerical staff.

Additional Requirements

CONDITIONS OF EMPLOYMENT

Natividad requires that all incumbents pass a pre-employment physical/medical assessment.
Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven and clean driving record.
Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work.
Incumbents may be required to work all shifts, including weekends and holidays;
Incumbents may be required to work with potentially hazardous and infectious substances.

Job Nature

Full Time

Educational Requirements

The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically: Experience Four years of progressively responsible clerical/secretarial experience equivalent to the levels of Office Assistant III and Principal Office Assistant in Monterey County;
OR
One year of journey level secretarial experience equivalent to the class of Secretary in Monterey County.
Additional Information

Experience Requirements

Job Location

Natividad Medical Center 1441 Constitution Blvd. Salinas

Salary

$25.95-$35.44/per hour

How to Apply

To complete a full application go to https://www.governmentjobs.com/careers/montereycounty/transferjobs and click apply to this position.

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